Using Commodity Based Payment Restrictions – Scrap Dragon version 7.0 and 7.1

Scrap Dragon version 7.0 introduced new features to accomodate the 2012 laws in FL, GA, AL and LA that have limitations on how certain commodities can be paid. This article only applies to version 7.0 and 7.1. See the related article for versions 7.2 and later.

SETUP FOR COMMODITY BASED PAYMENTS:

1. Set Maximum Cash payments and Maximum Daily Cash Payable.
   • In back office; Maintenance; Setup; Program Options, Payments Tab – enter the Maximum Cash Payment and the Maximum Daily Cash Payable
2. Enter Payment rules for each commodity. This will determine how Scrap Dragon splits the ticket into different payable lines.
   In back office; Master Files; Commodity; Commodity Master Files, Commodity Pricing Tab – enter the rules for each commodity:
   • Specify if the commodity can be paid by cash and the required waiting period if any.
   • Specify if the commodity can be paid by check and the required waiting period if any. Indicate if the check must be mailed.
   • Specify the default pay method for the commodity. If there is only one pay method permitted, then this must also be the default.
   • The default pay method only applies if the customer’s pay method is cash.
3. Turn on the commodity based payment rules.
   • Only after ALL commodites have been assigned payment rules, in back office; Maintenance; Setup; Program Options, General Tab – check the box labeled “Use Commodity Payment Rules”
   • Specify if you want the system to ‘Split Payables’ based on the most lenient rules available, or ‘Combine Payables’ based on the strictest rule available.
   • Specify if you want the hold until date calculations based on Calendar Days or Business Days. Business Days are Monday through Friday and exclude any other dates that you are closed, if they are specified as holidays in User Definable Tables.

USING COMMODITY BASED PAYMENTS

Scrap Dragon will allocate the payments based on your rules.

1. If a customer has a pay method of check, then all of the payment lines will be by check, divided between checks that can be paid immediately, checks that have to be held and checks that have to be mailed.
2. If a customer has a pay method of cash, then Scrap Dragon will look to the commodity pay method default for those items that can be either cash or check. For example, if an item can be paid by check now or cash in 3 days, then Scrap Dragon will assume a cash voucher if the commodity default pay method is cash and assume a check if the commodity default pay method is check.
3. A ‘Hold Until’ column has been added to all of the payble grids to indicate the earliest date that a payment can be made. Checks that must be mailed appear in Red in all of the payable grids. There is a ‘Payment Rules’ button in the A/P Detail screen that will display the legal payment limitations for the ticket based on the setup in the commodity file.
4. Currently, the cashier can modify the payment lines without limitation. Scrap Dragon will NOT warn the cashier if an illegal paymethod is being used.
5. The scale ticket is used for cash voucher payments. The ticket can indicate the amount of the payment that is restricted to check or future cash payment or if a check must be mailed. Sample forms are in the dragon\setup\sample forms\Thermal Star Wide\Scale Ticket folder.

Related Articles
Using Payment Rules Based Payment Restrictions – Scrap Dragon version 7.2 and later