How to setup Scrap Dragon for Louisiana scrap laws

Compliance with the 2012 Louisiana scrap laws requires Scrap Dragon version 7.0 or later and Jpegger version 2.0 or later

Scrap Dragon can help you comply with the new requirements as follows:

1. Documentation and record keeping
2. Payment restrictions
3. Reporting
4. Form printing

Documentation and Record Keeping
There are a number of new document, photographic and record keeping requirements.

1. In some circumstances the scrap yard is required to obtain customer certificates, proof of ownership and signed statements from sellers. These will be scanned with a Fujitsu scanner and stored in Jpegger either by customer or by ticket whichever is appropriate.
2. The scrap yard is required to obtain digital photographs of the articles purchased and the seller. These are obtained automatically by positioning a camera over each scale, ferrous and nonferrous and at the pay window.
3. The scrap yard is required to distinguish between different types of materials (tube, wire, extrusion, etc). This may change the way the commodities are defined.
4. The scrap yard is required to keep a copy of the check, voucher or funds transfer issued in payment of the transaction. This is done by setting up Scrap Dragon to automatically save a pdf copy of these documents in jpegger with the other images for the ticket.
5. The scrap yard is required to get the License plate of the sellers vehicle.

Payment Restrictions
Except for exempt customers, payments for copper can only be made by check which must be mailed after 5 days. Other materials can be paid in cash, but not more than $300 per day. There is no limit on check payments, but checks cannot be cashed for the customer.

1. Customers that are exempt can be flagged exempt from payment rules in the customer master.
2. Customers that are not exempt and have a default pay method of check will have their tickets split between check and check by mail.
3. Customers that are not exempt and have a default pay method of cash will have their tickets split between cash and check by mail, unless the commodities are set to default payment by check.

Reporting
The new law requires the reporting of transactions to Leadsonline. Contact Leadsonline to get a store id, user name and password. Very Important: Make sure that you tell them to use the same user name and password for FTP.

Forms
Every operator shall obtain a signed statement from the seller that the scrap metal has been paid for or is owned by the seller.

Recommended Windows, Scrap Dragon and Jpegger setup

WINDOWS SETUP:

1. Setup the IP cameras on the scales and pay windows with static IP addresses.
2. Create a folder on the server under the Dragon folder to store the temporary document scans.
3. Setup the Fujitsu scanner on the cashier station or wherever the required documents will be scanned. See the related document on installation of the fujitsu scanner.
4. Create a folder on the server under the Dragon folder to store the temporary Leadsonline export files.

JPEGGER SETUP:

1. Upgrade to jpegger version 2.0 or later.
2. Copy tables.csv from \\server_name\dragon\setup\options\jpegger\data into \\server_name\program files(x86)\jpegger\data and restart jpegger. This will create the cust_pics table for saving certificates with the customer.
3. Create a ‘directory’ camera in jpegger for saving scanned documents (certificates, proof of ownership and signed statements from sellers) and specify the folder created above as the directory name.
4. Setup additional cameras as needed for capturing photos from the scales and pay window. Specify the leadsonline position and subject for each camera.
5. Setup Leadsonline for uploading images.

SCRAP DRAGON SETUP:

1. Upgrade to Scrap Dragon version 7.0 or later.
2. In Program Options, check the box for ‘Use Commodity Payment Rules’. On the payments tab, check the box for ‘Display Daily Cash Balance’.
3. Setup Government Metal Types in User Definable Tables for each metal type, eg. Tube, Wire, Sheet, Extrusion, etc.
4. Commodity setup in Commmodity Master File maintenance:
   • Specify the government metal form, eg. tube, wire, sheet, extrusion
   • On the commodity pricing tab, except for copper, check pay by cash and check pay by check.
   • On the commodity pricing tab, for copper, check pay by check, hold 5 days and mail only.
   • Set the defalt pay method to Check if you want to only pay by check or Cash if you want to split between cash and check by mail for customers that have default pay method of cash.
5. In Customer master file maintenance, buy tab, check the ‘exempt from payment limitations’ box to designate the customers that are exempt from the payment rules.
6. In Local Computer Options, Imaging Tab, set the ID Save camera to the name of the single file camera set up in jpegger. Set the Document camera to the name of the directory camera set up in jpegger.
7. Set up Export Leadsonline from the User Menu. You will have to manually export to Leadsonline every day.

Related Articles:
Installing the Fujitsu S510, S1500 Title Scanner
Leadsonline Install & Setup
Setting Up For Saving Customer Certificates in JPEGger