How to setup Scrap Dragon for Illinois Scrap Laws

Compliance with the 2013 Illinois Scrap Laws Requires Scrap Dragon Version 7.2 or Later and Jpegger Version 2.0 or Later

Scrap Dragon can help you comply with the new requirements as follows:

1. Documentation and record keeping
2. Payment restrictions
3. Form printing

Documentation and Record Keeping
There are a number of new document, photographic and record keeping requirements.

1. When purchasing prohibited items, the scrap yard is required to obtain proof of ownership or proof that the seller has been authorized to do so by the owner of the material. These will be scanned with a Fujitsu scanner and stored in Jpegger either by customer or by ticket whichever is appropriate.
2. The scrap yard is required to obtain digital photographs of the articles purchased and the seller. These are obtained automatically by positioning a camera over each scale, ferrous and nonferrous and at the pay window.
3. The scrap yard is required to distinguish between different types of materials (bars, cable, ingots, rods, tubing, wire, wire scraps, clamps, connectors, other appurtenances, or some combination thereof). This may change the way the commodities are defined and could greatly increase the number of defined commodities.
4. The scrap yard is required to get the License plate number and state of the sellers vehicle.

Payment Restrictions
Except for exempt customers, payments for copper (including copper tubing or wiring) are limited to $100 as are payments for HVAC (air conditioner evaporator coil or condenser). Other materials can be paid in cash without restriction.

1. Customers that are exempt can be flagged exempt from payment rules in the customer master.
2. Customers that are not exempt and have a default pay method of check will be paid by check.
3. Customers that are not exempt and have a default pay method of cash will have their tickets split between cash and check when selling more than $100 of Copper or $100 of HVAC.

Forms
Scale Tickets are required to include the statement: “I, the undersigned, affirm under penalty of law that the property that is subject to this transaction is not to the best of my knowledge stolen property.”

Recommended Windows, Scrap Dragon and Jpegger Setup

WINDOWS SETUP:

1. Setup the IP cameras on the scales and pay windows with static IP addresses.
2. Create a folder on the server under the Dragon folder to store the temporary document scans.
3. Setup the Fujitsu scanner on the cashier station or wherever the required documents will be scanned. See the related document on installation of the fujitsu scanner.

JPEGGER SETUP:

1. Upgrade to jpegger version 2.0 or later.
2. Copy tables.csv from \\server_name\dragon\setup\options\jpegger\data into \\server_name\program files(x86)\jpegger\data and restart jpegger. This will create the cust_pics table for saving certificates with the customer.
3. Create a ‘directory’ camera in jpegger for saving scanned documents (certificates, proof of ownership and signed statements from sellers) and specify the folder created above as the directory name.
4. Setup additional cameras as needed for capturing photos from the scales and pay window.

SCRAP DRAGON SETUP:

1. Upgrade to Scrap Dragon version 7.2 or later.
2. In Program Options, check the box for ‘Use Commodity Payment Rules’.
3. In Back Office; Maintenance; Security Users and Clearances, add the menu option ‘Maintain Payment Rules’ to your User Menu. Also add ‘Maintain Auto Makes’ and ‘Maintain Auto Models’
4. Open Maintain Payment Rules from the user menu. Set up the following rules for IL (note: even though they are identical, BOTH rules are required):
   • HVAC: Pay by check, Pay by Cash, Cash Limit $100 default to Cash or Check
   • COPPER: Pay by check, Pay by Cash, Cash Limit $100 default to Cash or Check
5. Set the defalt pay method to Check if you want to pay the full amount by check if the amount is over $100 or Cash if you want to split between cash and check for customers that have default pay method of cash.
6. Setup Government Metal Types in User Definable Tables for each metal type, eg. Tube, Wire, Sheet, Extrusion, Rod, etc.
7. Commodity setup in Commmodity Master File maintenance:
   • Specify the government metal form, eg. tube, wire, sheet, extrusion
   • For COPPER and for HVAC, choose the appropriate payment rule on the commodity pricing tab.
8. In Customer master file maintenance, buy tab, check the ‘exempt from payment limitations’ box to designate the customers that are exempt from the payment rules.
9. We recommend choosing the Color, Make, Model and Year of the customer’s vehicle in addition to the required License Plate Number & State. This will make identifying the customer’s vehicle considerably easier. Maintain Auto Makes and Maintain Auto Models are used to maintain the master list of Makes and Models. Colors can be entered in the User Definable Table for Colors.

Attachments:
IL Scale Tick.FRT
IL Scale Tick.frx

Related Articles:
Installing the Fujitsu S510, S1500 Title Scanner
Setting Up For Saving Customer Certificates in JPEGger